Provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings Arrange corporate dinners and other functions/events Answer questions and meeting requests directed to the Director Devise and maintain office systems, including data management and filing of the Director’s office, corporate office and other subsidiaries, as and when required Complete a broad variety of administrative tasks for the Director including: managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings Handle the full spectrum of travel arrangements including flight arrangements, hotel accommodations, visa applications and travel itineraries (business, personal and leisure) of Director Assist to arrange travel, visas and accommodations and other Senior Management team, as and when necessary Provide efficient and professional secretarial support by managing the diary and meetings, managing all incoming/outgoing correspondences : screen phone calls, inquiries and requests, and handle them appropriately Responsible for organizing meetings and conference calls, recorder of minutes with responsibility for transcription and distribution to participants Complete projects and special assignments by establishing objectives, determining priorities, managing time, gaining cooperation of others, monitoring progress, problem-solving and making adjustments to plans Produce and prepare documents, briefing papers, reports and presentations for Director’s meetings at corporate level and personal basis Able to maintain strict confidentiality and interact professionally, establish and maintain effective communication, coordination and good rapport with Company personnel and with management. Monitor, track and follow up on documentation, case files or other assignments to ensure appropriate timelines are met and actions completed. Improve quality results by studying, reviewing, evaluating and re-designing of operating practices Assist to oversee smooth operation of the corporate Headquarters Ensure office supplies inventory are adequate Ensure operation of tools and equipment are in working order Ensure preventive maintenance programme is in place and that regular maintenance is carried out Housekeeping/general maintenance of office premise Doing research, providing phone support, arranging transportation and managing all e-mails and correspondence Willing to travel and to stay overseas periodically with flexible duration of time Assist with other personal tasks and other ad-hoc duties as and when assigned by the management Track, manage tasks, deadlines and follow-ups

Jakarta