Finance Administration Prepare client invoices using approved job data and supporting documentation Prepare and submit client claims in accordance with contract requirements and cut-off deadlines Perform bank and account reconciliations and escalate discrepancies as required Update the job costing register using MYOB data and allocate costs to the correct jobs and cost codes Follow established finance processes, internal controls, approval workflows, and cut-off requirements Accounts Payable Save supplier invoices to the appropriate supplier folders Enter supplier invoices into Lightyear and MYOB and allocate them to the correct expense accounts and job numbers Verify supplier invoices against dockets, statements, and supporting documentation Review supplier statements and attach required supporting documents, including subcontractor statements Identify and escalate discrepancies, missing information, and documentation issues before processing Records Management & System Administration Scan, rename, and file tipping and delivery dockets Maintain the docket register and accurately record tipping dockets Maintain accurate records across MYOB, Xero, Excel, Lightyear, TSheets, WhatsApp, and other related systems Ensure information remains accurate, consistent, and reconciled across multiple systems and registers Stakeholder Coordination Liaise with operations, project, and administration teams to obtain supporting documentation, job details, and approvals Communicate professionally with suppliers and subcontractors regarding invoice submissions and documentation requirements Coordinate with service providers and system vendors regarding routine administrative and system-related matters Escalate system-related issues and matters outside delegated authority through appropriate channels Administrative Support Support day-to-day administrative activities that assist the Corporate Operations function and broader business requirements Organize and prioritize tasks to meet deadlines and finance cut-off requirements Apply established policies, procedures, and internal controls when completing assigned work Work Health and Safety (WHS) Maintain a safe and suitable home-based work environment Comply with company WHS policies and remote work guidelines Report work-related incidents, hazards, and health concerns in a timely manner Participate in WHS training sessions and briefings as required Use company-provided equipment and systems safely and responsibly

Manila