DESKRIPSI PEKERJAAN
1. Fleet Management & Transport Administration
Personally oversee and administer company-owned and leased vehicles assigned to Distribution.
Coordinate vehicle assignments, schedules, preventive maintenance, repairs, renewals, and registrations.
Maintain detailed records of fuel usage, maintenance expenses, and fleet-related costs; prepare regular summaries and reports.
Ensure compliance with company policies, safety standards, and government regulations related to vehicle use.
Act as the primary point of contact for drivers, operations teams, and external service providers on fleet-related matters.
2. Communication Benefit & Telecom Administration
Administer company-issued communication benefits for Distribution employees, including postpaid mobile plans, devices, and related subscriptions.
Monitor usage reports, billing statements, plan allocations, and cost controls to ensure proper use and policy compliance.
Coordinate activations, terminations, upgrades, and billing concerns with telecom providers.
Prepare billing reconciliations, usage summaries, and supporting documentation for HR and Finance review.
Respond to employee inquiries related to communication benefits and ensure timely resolution of issues.
3. Administrative Supervision & Hands-On Service Delivery
Supervise assigned administrative staff while remaining actively involved in daily administrative work.
Review, prepare, and maintain trackers, logs, reports, and documentation required for Distribution support.
Ensure administrative requests are processed accurately, promptly, and in accordance with company policies.
Continuously improve administrative workflows to reduce delays, errors, and dependency on shared services.
4. Coordination with Shared Administrative Services
Coordinate with the shared Admin Manager on matters related to building management, security, and shared facilities, as needed.
Clearly document and follow through Distribution-related requests to ensure proper service delivery.
Escalate unresolved or recurring issues appropriately to maintain operational continuity.
5. Compliance, Records, and Administrative Discipline
Maintain organized, accurate, and audit-ready records related to fleet and communication benefits.
Support internal controls, policy enforcement, and compliance with labor, safety, and data privacy requirements.
Assist in identifying gaps, risks, or inefficiencies in administrative practices and recommend improvements.
REQUIREMENT
Bachelor’s degree in Human Resources, Business Administration, Management, or a related field.
At least 3–5 years of experience in HR administration, general administration, or operations support.
Background in HR operations, benefits administration, or compliance is a strong advantage.
Highly detail-oriented, with a strong appreciation for documentation, accuracy, and process discipline.
Comfortable performing clerical, administrative, and coordination tasks on a daily basis.
Able to work independently with minimal supervision while collaborating effectively with a small team.
Practical, grounded, and willing to handle both supervisory and hands-on responsibilities.
Working knowledge of Philippine labor practices and basic administrative compliance requirements.
Administrative Excellence – Takes pride in accuracy, completeness, and proper documentation.
Hands-On Execution – Willing and able to personally handle day-to-day administrative work.
Process Discipline – Follows policies, procedures, and controls consistently.
Attention to Detail – Notices gaps, errors, and inconsistencies others may overlook.
Coordination & Follow-Through – Ensures tasks are completed end-to-end, not just endorsed.
Service Mindset – Approachable, responsive, and dependable in supporting Distribution employees.
DETAIL LOWONGAN
- Umur -
- Min GPA -
- Min. Qualification S1/D4
- Min Experience Supervisor / Coordinator
