Office Reception, Security and Telecommunications system Serves visitors by greeting, welcoming, and directing them in a polite and professional manner; notifies company personnel of visitor arrival; maintains security and telecommunications system. Welcomes visitors by greeting them, in person or on the telephone; answering or referring inquiries. Maintains security by following procedures; monitoring logbook; issuing visitor badges. Maintains telecommunication system by following manufacturer's instructions for console operation. Maintains safe and clean reception area. Ensure safety moments are conveyed to all staff, visitors, guests at all times Monitor good front-line security controls Arrange all security badges control in Lenel System Ensure LYB badges for staff / contractors / visitors are well updated in Lenel System as well as in Record Book Support in printing Lenel badges for all staff in Hong Kong and other Asia locations Office Administration Support as back up for Executive Assistant when away from office Provide support on all administrative and secretarial roles Provide support on creating PR for Administration Department's services and goods purchased Provide support for stand-in tea lady on all meetings' refreshment facilitation Support on all ad hoc Office Maintenance Project Maintain an updated information list of all employee, vendors, hotels, management office, couriers and other service providers at front desk Coordinate with CMDS on Collection and Shredding Service for confidential paper in office when needed Arrange office repairs / maintenance when necessary Handle request for office plants / flower arrangement for Lunar New Year Arrange annual check / installation (upon expiry) of all fire extinguishers in office Office Administration (cont'd) Coordinate with building management on : Periodic inspection and testing of fire services and public address systems in the office Annual AHU room maintenance Any other ad hoc maintenance Monitor cleaning services which includes: Daily / monthly office cleaning service Carpet cleaning / Pest control on quarterly basis Daily rest rooms cleaning service supervision Update office phone list for Asia Pacific Holiday notice distribution when necessary Prepare staff access cards and office name plates for new employees Verify invoices for approval and pass to Finance Department for payment Prepare meeting rooms, sorting and distributing mail, and making travel plans Monitor local and overseas courier services (Morning Express, DHL, Fedex, SF Express) Order express envelopes / packing material and pre-print waybill (if available) for Customs Service Department Negotiate with courier Sales for shipment quotes which required 3rd party payment as requested by ADTS / other Departments Arrange courier of document / plastic samples to colleagues / customers per request from Sales Team Prepare proforma invoice for sample shipment LYB Annual Event Provide support on Global Care Day and Global Safety Day activities Hotel Corporate Program Communicate with Procurement on annual Hotel Program Solicitation Support and coordinate with Asia Team for submission of Hotel RFP on time Support on getting the best hotel rates for overseas colleagues to save company cost and meet with customers’ budget Support on Different Department’s Conference / Meetings in Hong Kong Office Negotiate with hotels for the best group booking room rates and meeting package rates Help with group lunch / dinner arrangement when necessary Make travel and hotel arrangements for colleagues when needed Support on Asia Legal fast track contract review Prepare Self Declaration Form for Contract Clearance

Hong Kong