Provides clerical support to Workplace Solutions such as processing of Cash Advances and Request for Payment, ordering supplies, maintaining/filing records and purchase request of equipment. Maintains, organizes and keeps records and files/documents ensuring systematic process in storing, retrieving and disposing (incl. invoice, service report, request, incident report, etc.). Monitors and conducts inspection/inventory of supplies. Monitors the reservation for various meeting/conference rooms within the site facilities or any rooms under the Workplace Solutions group’s jurisdiction. Coordinates with vendors and other suppliers for inquiry and purchase requests. Coordinates with other divisions/departments to ensure efficient and effective implementation of all administrative services. Consolidates and requests for monthly office supplies and other needed materials. Provides assistance to the team by performing other assignments or duties that may be assigned by immediate superior. Acts quickly and efficiently on the requests ensuring accuracy and quality of output. Coordinates and monitors the scheduling and other logistical requirements of meetings within the site facilities. Participates in meetings, discussions and various activities to facilitate the accomplishment of objectives, goals, assignments and set requirements. Collates and maintains downloaded/generated data from the system or database. Creates detailed reporting and presents information/data to have a concise, ordered and clear report. Speaks of ideas clearly and articulately in all presentation and situation may it be for internal or external clients.

Manila