To be responsible for overall reception duties in a professional manner including receiving clients and visitors, and answering visitor inquiries. Answering, screening and directing incoming calls to the appropriate person, and if necessary, to take messages accurately and forwarded the messages on a timely basis. Maintaining high standards of presentation in the reception area, lobby and other public areas. Liaising with VC Centre to ensure VC schedules are coordinated and managed appropriately for bookers. Managing efficient scheduling of the conference rooms and junk calendar. Maintaining a tidy appearance of the conference rooms before and after use, including the replenishment of stationery. Handling reprographics and fax transmissions requests for clients in the conference rooms. Serving coffee, tea or other drinks to guests and visitors when required. Preparing the Out-of-Office and Visitors update and emailed to all Hong Kong users each morning and notifying relevant staff members/HR/senior secretary when staff call in sick. Ensuring all incoming mail is distributed promptly. Maintaining a Visitor/Contractor Pass log to document the issuance of visitor/contractor passes and, to follow up with a daily review of the log. Assist with arranging staff cards for Hong Kong and Greater China users. Assist with booking teleconference calls. Managing gown booking and laundry. Arranging swearing oaths by solicitors. Other ad hoc duties as required.

Hong Kong